Many people still love the Outlook interface because it’s normally the first email application you will use when you start a new job. But sometimes you would like to use it at home and you only have yahoo, hotmail or Gmail. Gmail is the most popular email service out there, and in the company that I work with we recently migrated to Google Apps for Business. Many users wanted the Outlook feel and look back, so here are the instructions for those that want to hook up there Outlook with their Gmail.
To set up your Outlook 2007/2010 client to work with Gmail
Go to Control Panel > Mail > “Email Accounts” or “Show Profiles”. If you have an account already setup with Outlook you want to create a “new email account” or a “new profile”.
Enter your display name, email address (including ‘@gmail.com’), and password. Google Apps users, enter your full email address, e.g. ‘username@your_domain.com.’
Select the ‘Manually configure server settings or additional server types’ checkbox.Select Internet E-mail.
Settings: name, full email address (including ‘@gmail.com’ or ‘@your_domain.com’)
- In the Account Type dropdown menu, select IMAP. In the ‘Incoming server name’ section, enter: imap.gmail.com and in the ‘Outgoing server name (SMTP)’ section, enter: smtp.gmail.com.
- In the ‘User Name’ field, give your full Gmail address, including ‘@gmail.com’ or ‘@your_domain.com.’
- After creating these settings, clicking Next takes you to the end of the setup.
In the Tools menu, select Options then Mail Setup. Under ‘Email Accounts,’ click E-mail Accounts.
Select an account, and click Change above the list of accounts. Click More Settings, then the Advancedtab.
Incoming server must be 993, and must use SSL3 encryption.
Outgoing server can use 587, TLS4 encryption.
Click the Outgoing Server tab. Make sure that ‘My outgoing server (SMTP) requires authentication’ is selected. The radio button ‘Use same settings as my incoming mail server’ should also be selected.
Click OK > Next > Finish > Close > OK.
Check our recommended client settings, and adjust your client’s settings as needed.